Fourth Planning Meeting - Summary of Discussion

Place: Garden City College for Science and Technology
Date: 8th September 2011
Members Present: 25
 

Discussion Points

Sponsorship for Accommodation:
  1.Seek full sponsorship from hotels: if unsuccessful then negotiate best offer. Suggested by Salma M. Osman (Omdurman U. of Science and Technology).

  2.Seek sponsorship/group-discount from airlines because some have agreements with specific hotels which offer discounts for those airlines. Suggested by Margunn Indreboe (UNDP).
  3. Check possibilities of accommodation at DAL and Kenana Guests houses  (follow-up to be assigned).
  4.Continue current efforts with University of Khartoum Guest Houses, Corenthia Hotel at Burj Alfatih (followed by Hadia Mahmoud from Steering Committee and Rofaida Babiker from Student Committee) and Coral Hotel (followed  by Dana Garelnabi from DAL Group).

Social Program:

Organise a post-workshop trip to Almsawarat and Alnagaa in Marawi: This will be followed by Israa Geneif from KETS. She needs a *letter* to arrange visit and reserve accommodation (follow-up need to be assigned).

Communications and Media:

Additional Contacts with newspapers include:

1. Alahram newspaper (follow-up Salma M. Osman)
2. Altayar newspaper (Follow-up Eram Aloshari)
3. Omdurman Radio and FM 100 (follow up Safa M. Ahmed)
4. Alshoroug TV (follow-up Eram Aloshari).

Gaps in working Groups:

Scientific and financial groups are doing well. The progress of the communication, social and public relations is not as good.

Suggestion: Populate the specific groups with volunteers from members present at meeting (Sign up with Eman Ibrahim from Student Committee).

List of the members present was compiled by Iman Ibrahim and the minutes were taken by Ms. Suhaila Eltayeb from Student Committee.

Call For Participation in Poster Session

Introduction:

Knowledge has become the key strategic asset for the 21st Century. Every organization that values knowledge must invest in developing the best strategy for identifying, developing and applying the knowledge assets it needs to succeed. This will enable them to learn, create new knowledge, and apply the best knowledge much faster.

Every individual who wishes to successfully participate in the rapidly growing global knowledge community must now consider the development of their personal knowledge management competencies as an ‘essential life skill’ for the 21st Century. That is why Knowledge Management is important for us as students to know about and that is why there is a Student Day at the Workshop on Knowledge Management Capacity in Africa, which will be in January 2012, that is dedicated for students’ participation .

The idea of the Student Day is to allow the students to participate in such big events and show the world their potential. It is a chance for them to know and apply what they know the best, and link to the best of the rest, through knowledge and ideas sharing with their colleagues from different countries as well as with the experts in the field.

The goal of this call is to encourage Students from different universities to present their work and project ideas to the workshop participants who include other students, as well as researchers and practitioners from around the world. If you wish to participate in this Poster Session you are required to provide a Title, Your Name and University and a Paragraph describing your presentation. This presentation can be about a project you worked on, a software you developed, or even a research or development idea you plan for the future! You will present your work/idea as a poster on the first day of the workshop (4^th January, 2012) as part of the poster session.

There will be a prize for the best poster.

Poster Session Topics:

We are particularly interested in student projects in the area of knowledge management, information and communication, as well as your innovations in building software systems to support any of the following five sectors: Education, Health, Environment, Business and Governance. We are also interested in ideas and projects on information and communication technologies utilization for development.

For more information about the workshop please visit the website at www.kmca2012.net.

 

Language:  

The official language of the workshop will be English. However, submissions in Arabic will be accepted and effort will be made to translate the content into English for general distribution.

Important Dates:

First Call for Participation – 1^st September, 2011

Deadline for Paragraphs Submissions – 10^th October, 2011

Notification of Acceptance of Paragraphs – 20^th October, 2011

Deadline for Full Poster Description Submissions – 15^th November, 2011

Notification on Decisions on Full Poster Description – 20^th November, 2011

Submissions:

Paragraphs for full poster are being accepted and reviewed. All paragraphs must be between 200 and 500 words. Accepted paragraphs will be included in the workshop proceedings. Details on posters format will be distributed with notification of paragraphs acceptance. All paragraphs and posters will be peer reviewed by the Scientific Review Committee.

Submit Titles, Author Information & Paragraphs to: kmca2012.students@gmail.com

 

Registration Process:

Cost: 50 SDG (Local), US$75 (Other African) and US$125 (International) – To be paid upon arrival at the workshop.

Online Registration: Please note that an online form will be provided for registration. Participants must register by the deadline.

Deadline for Registration: 28^th October, 2011

Venue and Accommodation:

All Workshop activities will be held at the Friendship Hall in Khartoum Sudan. Arrangements will be made with local hotels for our international participants and a small number will be hosted at the Guest House of the University of Khartoum. Transportation to/from workshop venue will be available. More details will be provided on our website.

Contact Persons (Poster Session Coordinators):

Ms. Suhaila Eltayeb (suhailaeltayeb@yahoo.com) and Ms. Lana Mohamed (lnamunim@hotmail.com)

 

 

Student Coordination Committee:

er, University of Khartoum, Sudan

Mr. Abobakar Altayeb Babeker, University of Khartoum, Sudan

Mr. Abubakr Abdeen Eltahir, University of Khartoum, Sudan

Ms. Aisha Ahmed Elhassan, University of Khartoum, Sudan

Mr. Alzubeir Hassan Abdalla (Eastern Sudan Participation Coordinator), University of Kassala, Sudan

Ms. Ayat Hassan, University of Khartoum, Sudan

Mr. Arif Alkhateeb, University of Khartoum, Sudan

Ms. Bashaier Abd-Alrhem Ali, University of Khartoum, Sudan

Ms. Bridget Senam Oyiadjo, African University College of Communications, Ghana

Ms. Eiman Elfatih Moustafa, University of Khartoum, Sudan

Ms. Eman Elsayed Khogali, University of Khartoum, Sudan

Ms. Fatin Azhari ( Local Knowledge Systems Fair Coordinator), University of Khartoum, Sudan

Mr. Gusai Akoud (Website Design & Maintenance), University of Khartoum, Sudan

Ms. Hamin Hamid Gabir, University of Khartoum, Sudan

Ms. Iman Ibrahim, University of Khartoum, Sudan

Ms. Iram Mubarak Aloshari, University of Khartoum, Sudan

Mr. Khobeib Mohamed Osman, Garden City College for Science and Technology, Sudan

Ms. Lana AbdElmunim (Poster Session co-chair), University of Khartoum, Sudan

Ms. Maaza Abd- Elmahmoud, University of Khartoum, Sudan

Mr. Mahmoud Adil Mohamed, University of Khartoum, Sudan

Mr. Mohammed Ali Mansour, University of Khartoum, Sudan

Mr. Mohammad Gamal Mahmoud, University of Khartoum, Sudan

Mr. Mohaned Abdullah Elshaikh, Garden City College for Science and Technology, Sudan

Mr. Mujahid Hamid Khalifa, University of Kassala, Sudan

Ms. Nabila Seif Aldein, University of Khartoum, Sudan

Ms. Nafisa Khalil, University of Khartoum, Sudan

Ms. Nesreen Akif Hussien, University of Juba, South Sudan

Ms. Raisa Mohmmed Ibrahim, University of Khartoum, Sudan

Ms. Randa Osman, University of Khartoum, Sudan

Ms. Rawaa Wadie Mohamed, University of Kassala, Sudan

Ms. Rufaida Babikir, University of Khartoum, Sudan

Ms. Safa Mohmed Ahmed Suliman, University of Khartoum, Sudan

Ms. Sakina Abdel-Latif Altahir, University of Khartoum, Sudan

Ms. Sarah Abdallah Alameen Mustafa (Website Admin. Support), University of Khartoum, Sudan

Ms. Sondos Sameer Makawy, University of Khartoum, Sudan

Ms. Suhaila Eltayeb (Poster Session Chairperson), University of Khartoum, Sudan

Mr. Tarig Haider Altigani, University of Khartoum, Sudan

Mr. Yasser Ahmed Madani, Garden City College for Science and Technology, Sudan

Ms. Yousra Eltayeb (Posters & Flyers Design), University of Khartoum, Sudan

Support from Workshop Coordination Committees:

Dr. Gada Kadoda (Workshop Chairperson), Garden City College for Science and Technology, Sudan

Ms. Hadia Mahmoud (Workshop Co-chair), University of Khartoum, Sudan

Dr. Muhammad Alkarouri (Technical Translation Support), University of Khartoum, Sudan

Mr. Osama Hamad ElNeil Abdelrahman, DAL Group, Sudan

Ms. Rana Atta (Media & Communications Coordinator), Epidemiological Laboratory, Sudan

Ms. Rofaida Mohamed Elhassan (Scientific Programme Coordinator), Epidemiological Laboratory, Sudan

Mr. Ahmed Abdelmageed, University of Khartoum, Sudan

Keynote Speakers Include:

Mr. Dean Mulozi

Regional Coordinator of the Southern Africa Telecentre Network

Zambia

Mr. Douglas Weidner

Chief CKM Instructor and Chairman of the International Knowledge Management Institute

USA

Professor Peter Woods

Director of the Knowledge Management Centre at the Multimedia University

Multimedia University

Malaysia

SUBMISSION DEADLINE EXTENDED

We are extending the submission deadline to encourage additional submissions to the workshop, and to give those who submitted a chance to revise & expand their work if they need to. 

The new submission deadline is Sunday, July 31st. Looking forward to more good stuff!

Second Planning Meeting

The second planning meeting took place on June 12th at Garden City College. The meeting was attended by 19 members from the coordination committees. The main discussion points included:

(1) The meeting started by a welcome to, and self-introductions by, the new members who joined the planning efforts. It was noted that the workshop community is continuously growing and that the scientific review was formed in preparation for the submissions in July. 

(2) The progress report included the activities achieved since the last planning meeting. The focus of the past month was on funding and publicity, that we need to establish the list of sponsors by July as well as engage in KM awareness through targeting groups/individuals to encourage. 

    (a) Sponsorships follow ups with Kenana, DAL, National Information Centre, EpiLab, Sudani. A list of possible sponsors will be re-circulated on email for possible contacts in these institutions and more volunteers to follow-up with them.

    (b) KM awareness activities include scheduled participations in the Nile and the British Council forums in June (by Elhadi) and July (by Gada) respectively. Also, we will utilise a number of upcoming student events at the CS/IT depts. at U. of Khartoum to engage with the existing workshop community and those who expressed interest.

(3) The scientific programme will form shape when we reach the submission deadline, however, we have contacts with regard to a set of discussion sessions on different themes. These will hopefully materialise into proposals. Follow-up with current contacts and working on additional sessions are important.
(4) A call for additional members to join the working groups. Especially low in membership is the social programme, public relations and communications groups. We formed a steering group from nominated coordinators of working groups from the last meeting, in addition to our active membership at this stage.

First Planning Meeting

Discussion Highlights:

The first planning meeting was held at the Faculty of Mathematical Sciences (University of Khartoum) on Thursday 21st April, 2011. The agenda included an update on the status of planning three weeks on from the first CfP on April 1st. The topics that were focused upon in the discussion included budget and sponsorships, scientific and social programmes, and communication and publicity. The main recommendations that came out of the meeting can be summarised in the following:

1. There is need to engage in KM awareness activities among the planning committee membership and with the larger community.
   • Organise a KM awareness course
   • Designing tailored messages to the different sectors
   • Participate in public forums (e.g. British Council, DAL Group, University of Science and Technology)
2. The list of organisations to approach for sponsorships was expanded to include a number of NGOs, Ministries and Universities. Budget needs working out in detail.
   • Other organisations that work on one of the workshop's themes and that have the capacity to organise discussion sessions (e.g. EpiLab for KM in Health) can be approached to fund that particular session.
3. Coordination of workshop planning activities was divided into:
   • Public Relations Group. Coordinator: Dr. Manar ElSheikh (University of Khartoum)
   • Financial Administration Group: Coordinator: Mr. Gamal Ahmed (Garden City College)
   • Scientific Programme Group. Coordinator: Mr. Husam Mustafa.
   • Social Programme Group. Coordinator: Ms. Hadia Mahmoud (University of Khartoum)
   • Communication Group. Coordinator: Dr Gada Kadoda (Garden City College/University of Khartoum)
4. Saturdays are suitable for General Planning Meetings. Need to accommodate time difference for members who can skype from Malaysia and US.
   • The next large meeting will be confirmed via email (suggested as monthly).
   • Working groups will coordinate own more frequent meetings.

Committee Members Present:

Adil Yousif (Skype)

ELhadi Mukhtar Elasam

Eman Elsayed

Eram Mubarak Aloshari

Fatin Azhari

Gada Kadoda

Gumma Ibrahim

Hadia Mahmoud Mohamed Ali

Haga Nafisa Mohamed

Husam Aldin Mustafa

Ibtihal Asim Ali

John Tharakan (Skype)

Kamal Ali (Skype)

Khobeib Mohammed osman

Lana Mohamed

Manar ELsheikh Abdelrahman

Moaza Abd Almahmoud

Mohamed Elmain Eltom

Mohammed Abbas

Nabila Seif Aldean

Osama Hamad ELNil

Randa Mohamed Osman

Rofaida Mohammed

Safa Mohamed Ahmed

Suhaila Abd Alla Margany

Suhanda Ahmed Sir Elkhatim

Yousra El-Tayeb

First Call for Participation

Knowledge, as a valuable resource, creates opportunities for sound governance, socio-economic development, service delivery and innovation capability in Africa. The new era of knowledge management (KM) on the continent brings challenges as well as opportunities for utilizing, both traditional and contemporary, knowledge bases. What are the enabling policies, infrastructures, mechanisms and strategies for performing KM in the African context? Which techniques, methodologies, technologies and networks can add value to our KM initiatives? How can KM act a catalyst for development and innovation in Africa?

The aim of this workshop is to discuss the issues that influence the effective implementation of KM initiatives, drawing on the experiences of pioneer organizations, and on the knowledge of international and regional experts. Engaging interdisciplinary, applied and theoretical minds on best practices and lessons learnt relevant to Africa, is a major goal of the workshop. Researchers, practitioners, private and public institutions, and civil society organizations concerned with knowledge and its use are encouraged to participate. 

 

Papers and proposals for panel discussions are particularly invited on KM applications in the following five themes: Education, Health, Environment, Business and Governance. We are also interested in ideas and success stories on KM utilization in development themes such as poverty eradication and wealth generation, gender equality and empowerment, technology transfer and innovation, small and medium enterprises, institutional development and capacity building. Contributions addressing areas potently related to KM such as organizational learning, change management, intellectual capital and ethics, are welcome. Papers/proposals on KM support for indigenous knowledge systems will receive special consideration. 

Workshop Blog: http://kmca2012.blogspot.com/ 

Language: The official language of the workshop will be English. However, submissions in Arabic will be accepted and effort will be made to translate the content into English for general distribution.

Important Dates:

First Call for Participation – 1^st April, 2011

Deadline for Abstract/Proposal Submissions – 15^th July, 2011

Notification of Acceptance of Abstracts/Proposals – 19^th August, 2011

Deadline for Full Paper Submissions – 16^th September, 2011

Notification on Decisions on Papers/Proposals – 30^th September, 2011

Submissions:

Abstracts for full papers and panel discussions are being accepted and reviewed. All abstracts must be between 200 and 500 words. Please indicate if the abstract is for a paper presentation or for a panel discussion. Accepted abstracts will be included in the workshop proceedings. Full papers are limited to 8 pages. Details on paper and panel format will be distributed with notification of abstract acceptance. All abstracts, papers and proposals will be peer reviewed by the Scientific Review Committee. 

 

Submit Abstracts to: kmca2012@gmail.com

Registration Process:

Cost:

Local Participants – 100 SDG, Other African – US$150, International – US$250
Students: 50 SDG (Local), US$75 (Other African) and US$125 (International)

Payment:
Registration cost can be paid upon arrival or through personal or company check payable to Garden City College for Science and Technology (GCCST). Send to: GCCST, Knowledge Management Workshop, Khartoum P.O. Box 12865, SUDAN 

Online Registration:
Please note that an online form will be provided for registration. Participants wishing to pay upon arrival must also register by the deadline

Deadline for Registration:  28^th October, 2011

Venue and Accommodation:

All conference activities will be held at a university venue or a local conference center in Khartoum Sudan. Arrangements will be made with local hotels for our participants and a small number will be hosted at the Guest House of the University of Khartoum. Transportation to/from workshop venue will be available. More details will be provided in the coming weeks on our workshop blog.

Contact Person: Dr. Gada Kadoda, gadoda@gmail.com

Workshop Coordination

Advisory Committee:
Dr. Abdel Rahman Alasha, Head of Research Unit, Ministry of Health, Sudan
Professor Charles Verharen, Department of Philosophy, Howard University, USA
Mr. Elhadi Elassam, Chief Knowledge Manager, Kenana Engineering & Technical Services, Sudan
Mr. Gumaa Ibrahim Gulfan, Corporate Service Manager, DAL Group, Sudan
Ms. Hattie Carwell, President, National Technical Association, USA
Professor John Tharakan, Department of Chemical Engineering, Howard University, USA
Dr. Mahmoud A. Manzoul, Chair of Computer Engineering Department, Jackson State University, USA
Dr. Manar ElShiekh, Dean, Faculty of Mathematical Sciences, University of Khartoum, Sudan
Professor Mohamed Elamin Eltom, Dean, Garden City College for Science and Technology, Sudan
Professor Mustafa Nawari, President, National Electronic Authentication Committee, Sudan
Dr. Tom Dalgety, Guyana Geology and Mines Commission, Guyana
Ms. Zeinab Alsawi, Salmmah Women Resource Center, Sudan

Organising Committee:
Mr. Adil Yousif, Universiti Teknologi Malaysia, Malaysia
Dr. Ahmed Babikir, Garden City College for Science and Technology, Sudan
Mr. Awad Ali, University of Kassala, Sudan
Mr. Badreldin Marouf, National Information Centre, Sudan
Mr Charles Addo Darko, African University College of Communications, Ghana
Dr. Fakhr Eldeen, Nileen University, Sudan
Dr. Gada Kadoda, Garden City College for Science and Technology (Chairperson), Sudan
Mr. Gamal Ahmed Abdoon, Garden City College for Science and Technology (Financial Admin.), Sudan
Ms. Hadia Mahmoud, University of Khartoum (Co-chair), Sudan
Dr. Hisham Abu Shama, University of Khartoum, Sudan
Ms. Huida Alwaseela, Garden City College for Science and Technology, Sudan
Ms. Huida Mohamed, Central Trading Company Group, Sudan
Mr. Husam Aleen Mustafa M.Khiry, Garden City College for Science and Technology, Sudan
Mr. Jephias Gwamuri, National University of Science and Technology, Zimbabwe
Dr. John Trimble, Howard University (Co-chair), USA
Dr. Kamal Ali, Jackson State University, USA
Mr. Kinyua Ngige, Clear Air Kenya, Kenya
Dr. Kudakwashe Madzima, University of Swaziland, Swaziland
Dr. Linah Mahgoub, Heriot-Watt University, UK
Mr. Muhamed Abbas, Zain , Sudan
Mr. Mohamed Hamouda Karboos, Kordofan University, Sudan
Mr. Osama Hamad ElNeil Abdelrahman, DAL Group, Sudan
Ms. Rofaida Mohamed Elhassan, Epidemiological Laboratory, Sudan
Ms. Salma Mohamed Osman, University of Science and Technology, Sudan
Dr. Simiso Dube, University of South Africa, South Africa
Ms. Tayseer El Badawi, World Bank, South Kordofan, Sudan

Student Committee:
Ms. Aisha Ahmed Elhassan, University of Khartoum, Sudan
Mr. Alzubeir Hassan Abdalla, University of Kassala, Sudan
Mr. Arif Alkhateeb, University of Khartoum, Sudan
Ms. Fatin Azhari, University of Khartoum, Sudan
Mr. Gusai Akoud, University of Khartoum (Website Admin.), Sudan
Mr. Khobeib Mohamed Osman, Garden City College for Science and Technology, Sudan
Ms. Iram Aloshari, University of Khartoum, Sudan
Ms. Lana AbdElmunim, University of Khartoum, Sudan
Mr. Mohaned Abdullah Elshaikh, Garden City College for Science and Technology, Sudan
Ms. Nabila Seif Aldein, University of Khartoum, Sudan
Ms. Nafisa Khalil, University of Khartoum, Sudan
Ms. Randa Osman, University of Khartoum, Sudan
Ms. Rufaida Babikir, University of Khartoum, Sudan
Ms. Safa Mohmed Ahmed Suliman, University of Khartoum, Sudan
Ms. Suhaila Eltayeb, University of Khartoum, Sudan
Mr. Yasser Ahmed Madani, Garden City College for Science and Technology, Sudan
Ms. Yousra Eltayeb, University of Khartoum, Sudan